Privacy Policy

Last Updated: May 2026

Welcome to GeoProof. This Privacy Policy explains how GeoProof ("we", "our", or "us") collects, uses, stores, and protects your information when you use our mobile application, website, and related services.

By using GeoProof, you agree to the practices described in this Privacy Policy.

1. Information We Collect

GeoProof is designed for GPS evidence capture, compliance verification, and field operations management. We may collect the following information:

Account Information

  • Name
  • Email address
  • Company or organisation details
  • User authentication information

Location Information

GeoProof collects precise GPS location data when capturing evidence or completing job workflows. This may include:

  • Latitude and longitude
  • Timestamped location data
  • Device-generated geolocation metadata

Location data is used solely for:

  • Site verification
  • Compliance auditing
  • Government grant scheme evidence
  • Fraud prevention
  • Operational reporting

Photos & Evidence

When using the app, users may upload:

  • Photos
  • Job evidence
  • Compliance documentation
  • Installation records

Photos may contain embedded metadata including:

  • GPS coordinates
  • Date/time information
  • Device information

Device & Technical Data

We may collect:

  • Device type
  • Operating system version
  • App version
  • Crash logs
  • Diagnostic information
  • Usage analytics

2. How We Use Your Information

We use collected information to:

  • Provide and maintain the GeoProof platform
  • Verify on-site attendance and evidence capture
  • Support government-funded grant scheme compliance
  • Generate audit trails and evidence packs
  • Improve application performance and reliability
  • Provide customer support
  • Detect fraud, misuse, or unauthorised access
  • Comply with legal or regulatory obligations

3. Data Sharing

We do not sell personal information.

We may share information with:

  • Your employer or organisation using GeoProof
  • Trusted cloud hosting and infrastructure providers
  • Compliance or regulatory bodies where required
  • Service providers necessary to operate the platform

All third parties are required to protect your information appropriately.

4. Data Storage & Security

We implement industry-standard security measures to protect your information, including:

  • Encrypted data transmission (HTTPS/TLS)
  • Secure cloud infrastructure
  • Access controls and authentication
  • Role-based permissions

However, no method of electronic transmission or storage is completely secure.

5. Data Retention

We retain data only as long as necessary for:

  • Operational purposes
  • Compliance obligations
  • Audit requirements
  • Legal or contractual obligations

Retention periods may vary depending on the organisation using GeoProof.

6. Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access your personal information
  • Request correction of inaccurate data
  • Request deletion of data
  • Restrict processing
  • Object to certain processing activities

Requests should be submitted to the contact address below.

7. Third-Party Services

GeoProof may use trusted third-party providers for:

  • Cloud hosting
  • Authentication
  • Analytics
  • Notifications
  • Storage services

These providers process information only as necessary to deliver services on our behalf.

8. Children's Privacy

GeoProof is intended for professional and business use only and is not directed toward children under 13.

9. International Transfers

Your information may be processed or stored in countries outside your jurisdiction where our infrastructure or service providers operate.

10. Changes to This Policy

We may update this Privacy Policy periodically. Updated versions will be posted at:

https://geoproofapp.com/privacy

Continued use of GeoProof after updates constitutes acceptance of the revised policy.

11. Contact Us

If you have questions about this Privacy Policy or data handling practices, contact:

GeoProof

Email: privacy@geoproofapp.com

Website: https://geoproofapp.com

This Privacy Policy is effective as of May 2026. GeoProof reserves the right to modify this policy at any time. Your continued use of the platform constitutes your acceptance of any changes.